Summary information
| Repository: | South Peace Regional Archives |
| Title: | DeBolt Beautification Society fonds |
| Reference code: | 0638 |
| Date: | 1996-2009 (date of creation) |
| Physical description: | 20 cm textual records |
| Language: | English |
| Dates of creation, revision and deletion: | Processed by Patricia Greber, February 2016 Exported from AoR and added to new database Dec 2024, JL Database conversion completed September 2025 – TD |
Administrative history / Biographical sketch
The DeBolt Beautification Society formed in 1997 to enhance and beautify the Hamlet of DeBolt. Their activities included cleaning up the DeBolt Creek Banks and vacant lots, planting trees, preparing flower beds and hanging baskets, creating hiking trails and a park with playground equipment, and applying for funding. The society created the Winnie Moore Park which opened on July 21, 2000. The DeBolt Beautification Society was a member of Communities in Bloom, earning the town three Blooms. The society received funding from grants as well as an annual garage sale and raffles. In 2008 the Society dissolved, having met most of their goals.
Custodial history
The records were donated by Fran Moore on behalf of the Society in May 2012.
Scope and content
The fonds consists of records relating to the operation and activities of the DeBolt Beautification Society. The records include incorporation documents, annual reports, minutes, membership lists, grant records, tax records, two ledgers, financial records, correspondence, newsletters, and information about events.
Notes
Title notes
- Source of title proper: Title of fonds based on contents
Arrangement
The records have been arranged by the Archivists by content and chronology into the various series. The Archivists imposed an overall order while maintaining, as much as possible, the original order.
The records are divided into four series: Administrative Records, Financial Records, Correspondence, and Programs and Events.
Accruals
No accruals are expected.
Access points
- Textual record (documentary form)
- Organizations (subject)
- Public Events (subject)
- Sports, recreation and leisure (subject)
Table of contents
0638.01, Administrative Records, 1996-2009
0638.02, Financial Records, 1997-2009
0638.03, Correspondence, 1997-2004
0638.04, Newsletters and Events, 1997-2003
Series descriptions
| Series 0638.01: Administrative Records
Date: 1996-2009 (date of creation) Scope and content: The series consists of records relating to the administration of the DeBolt Beautification Society. The records include minutes (incomplete 2002-2003), annual reports (1997-2003), certificate of incorporation (1997), certificate of dissolution (2008), annual returns (incomplete 1998-2007), membership lists (incomplete 1998-2004) grant reporting and applications (1998-2001), and a variety of items in the Society’s inventory. Physical description: 9 cm textual records Language of the material: English Access points: • Textual record (documentary form) Restrictions on access: The series is restricted for containing personal contact information. Publication status: Published |
| Series 0638.02: Financial Records
Date: 1997-2009 (date of creation) Scope and content: The series consists of records relating to the financial operations of the DeBolt Beautification Society. The records include two general ledgers (1997-2002, 2003 2004), bank statements (incomplete 2005-2008), a lease agreement between Glenn and Shelley Moore and the Municipal District of Greenview No. 16 for use of their land for a trail and rest area, financial statements (1998-2004), and miscellaneous financial papers. Physical description: 4 cm textual records Language of the material: English Access points: • Textual record (documentary form) Publication status: Published |
| Series 0638.03: Correspondence
Date: 1997-2004 (date of creation) Scope and content: The series consists of correspondence sent and received by the DeBolt Beautification Society. The records include blank letterhead, fundraising requests, and various other communications. Physical description: 3 cm textual records Language of the material: English Access points: • Textual record (documentary form) Publication status: Published |
| Series 0638.04: Newsletters and Events
Date: 1997-2003 (date of creation) Scope and content: The series consists of correspondence sent and received by the DeBolt Beautification Society. The records include newsletters, Heritage Festival and Fair planning, and Communities in Bloom results and certificate. Physical description: 4 cm textual records Language of the material: English Access points: • Textual record (documentary form) Publication status: Published |