Fonds 171 Eaglesham Cultural Society fonds

Eaglesham Cultural Society fonds. — 1977-1999. — 12.5 cm of textual records.

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Agency History

In November of 1977, the decision was made to form the Eaglesham Cultural Society after the former United Church building was donated to the community for cultural purposes. The building was moved from its original site by the village and used as an office for a time. When the society took over the building there was $7000 owing on it. The Seniors organization donated half a lot for the building and the Society had to purchase the other half lot for $2000. The society wanted to see a more public use made of the building so they set out surveying the community for usage ideas, selling memberships, and setting out a five year plan for obtaining grants. Negotiating with the village for the purchase of the building, they asked the Agriculture Society for their financial assistance. The plan was to use the facility for displays, meetings, cultural events and arts and crafts classes.

In the first few years moneys from raffles kept the organization afloat. In 1980 a homecoming was planned along with the publication of a picture booklet, “Heritage in Pictures”. In the 1980s a Drama Club became a committee of the Society, using the building as their theatre. Renovations on the building proceeded as the ownership issues were resolved and grant money ($21,862) became available. The building was now being used by Playtime, the Public Health nurse, Brownies, Drama, Church, and Square Dancers. In 1988 the Society entered into an agreement with the Agricultural Society for joint use and support of the Cultural Center. In the 1990s art shows and drama presentations still were using the building but grant money was drying up and other interest groups were taking support away from the Center. Preparations to close the building and notices offering it for sale were published in 1995. Olaf Gundersen’s offer of $100 for the land and building was accepted.

In 1999 the society was officially dissolved.

Custodial History

The records were deposited in Grande Prairie Regional Archives in 2004 by Sam Drader for Peggy Ulland.

Scope and Content

The fonds consists of minutes and memberships, legal documents, financial records, facility history and renovation records, correspondence, and documents relating to events and fundraising activities.

Table of Contents

Series 171.01 Minutes and Membership
Series 171.02 Legal Documents
Series 171.03 Financial Records
Series 171.04 Facility History and Renovation
Series 171.05 Correspondence
Series 171.06 Events and Fundraising
Series 171.01 Minutes and Membership. — 1977-1997. — 2 cm of textual records.The series consists of minutes of the organization from 1977-1995 with a closing note from the secretary in 1997, membership lists from 1980-86, and copies of membership cards.
Series 171.02 Legal Documents. — 1977-1999. — 1 cm of textual records.The series consists of the society’s certificate of incorporation, annual returns and certificate of dissolution. Also included are agreements with the village of Eaglesham regarding purchase of the land, a lottery licence application and the documents regarding the transfer of title when the land and building were sold.
Series 171.03 Financial Records. — 1979-1997. — 3.5 cm of textual records.The series consists of a revenues and expenses ledger, annual financial statements, insurance and tax records.
Series 171.04 Facility History and Renovation. — 1977-1991. — 1 cm of textual records.The series consists of a summary of the history and usage of the building up to 1987, copy of the community interest survey, application for grants for renovations along with details and drawings and estimates of planned changes.
Series 171.05 Correspondence. — 1977-1996. — 2 cm of textual records.The series consists of correspondence to and from local groups with whom the society operated such as the Eaglesham and District Recreation Board, the Eaglesham and District Agricultural Society, the Village of Eaglesham, Alberta Recreation and Parks and the Eaglesham School Drama Club.
Series 171.06 Events and Fundraising. — 1978-1995. — 3 cm of textual records.The series consists of center activities: bookings and programs and advertisements for events, and records of two projects planned for the provincial 75th anniversary, a homecoming event and a picture booklet “Heritage in Pictures” .