Fonds 078 Hayfield School District 4661 fonds

Date: 1932-11-30 – 1942-12-06 (date of creation)

Scope and content:

The series consists of administrative records accumulated primarily between 1938 and 1941 as part of the Hayfield School District’s operation. Records are largely in the form of correspondence and document building maintenance and repairs, school staffing, supply orders, and other administrative processes.

Physical description: 4.3cm of textual records

Access points:

•                Textual record (documentary form)

Arrangement:

Arrangement into files was done on the basis of the records’ use in different administrative processes. Files are arranged alphabetically with the lone item located after the files.

Publication status:

Published

This file consists of letters and forms pertaining to maintenance and construction at Hayfield School.

This file consists of correspondence regarding Hayfield School’s janitors and teachers and a hiring agreement for a janitor.

This file consists of letters, forms, notes, and agreements used in the process of acquiring supplies for Hayfield School. Firewood is the most frequently mentioned, but other supplies include water, paint, and maps.

This file contains a small assortment of administrative documents that do not fall under any of the other files. These include notes about a dance committee and a letter discussing illness and school closure.

This book primarily consists of letters related to the maintenance of Hayfield School but also contains the original 1932 public notice for a meeting to form the Hayfield School District, records of supply purchases, letters regarding janitor and secretary pay, and letters about general events related to the school.

Date: 1935-02-04 – 1943-02-20 (date of creation)

Scope and content:

Series consists of records related to the operation of the Hayfield School District’s board of trustees and other school boards which the district was a part of.

Physical description: 2.6cm of textual records

Arrangement:

Series was arranged into two subseries based on what boards the records pertained to.

Publication status:

Published

Date: 1935-02-04 – 1943-02-20 (date of creation)

Scope and content:

Subseries consists of meeting minutes, certificates, letters, and forms accumulated through the operation of the Hayfield School Division’s board of trustees.

Physical description: 2.4cm of textual records

Arrangement:

Subseries was arrange into files based on record type. Files were then arranged alphabetically.

Publication status:

Published

File consists of handwritten minutes for the Hayfield School District’s board meetings from 1935 to 1943. Records are in the form of loose pages or notebooks. Some of the records for 1938-1939 are labelled as meeting reports but have the same format as the rest of the minutes.

File consists of signed declarations of individuals either elected or resigning as board trustees and one certificate designating a board member as a delegate to represent the district.

File consists of letters regarding the Hayfield School District meetings and forms to be filled out following the meetings.

Date: 1938-06-27 – 1941-01-31 (date of creation)

Scope and content:

Subseries consists of correspondence and notes concerning meetings of the boards for Grande Prairie School Division No.14 and Subdivision No. 5.

Physical description: 0.2cm of textual records.

Arrangement:

Arranged chronologically.

Publication status:

Published

Date: 1938-01-04 – 1941-01-17 (date of creation)

Scope and content:

Series consists of a letter from Hayfield’s secretary-treasurer requesting a copy of the Grande Prairie School Division’s 1938 Financial Statement and copies of the divisions financial statements for 1939 and 1940.

Physical description: 0.2cm of textual records

Arrangement:

Arranged chronologically.

Publication status:

Published

Date: 1935 – 1950 (date of creation)

Scope and content:

Series consists of records accumulated and used as part of Hayfield School’s daily operation and educational activities. Types of records found in this series include student and teacher lists, classroom inspection reports, report cards, and student transfer records.

Physical description: 3.2cm of textual records

Arrangement:

Arrangement into files was done on the basis of record types. Files are arranged alphabetically.

Publication status:

Published

File consists of teacher term return forms followed by lists of students by year. Term return forms contain records of teacher attendance and payment.

File consists of three reports from the Alberta Department of Education’s Inspector of Schools and a letter stating that further reports will not be sent to the school’s secretary.

File consists of transfer cards for students transferring to or from the Hayfield School District.

File consists of student report cards with grades recorded between 1942 and 1947. Each report card corresponds to a single student and records their performance across multiple years as well as personal and family information.